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General Supply Ordering Information
•Submit separate requests for special order supplies, office equipment, books and printing.
•Special order supply items are those not found in the AOC Online Supply Store and require a justification when ordered. If you are creating a special order for equipment supplies (toner, ribbons, etc.), the FAS number on the equipment must be provided.
•When you order any general office equipment, a justification is required.
•Requests for technology equipment are to be directed to the AOC Technology Services Division (TSD). Michelle Moore of TSD is the contact person for technology equipment requests. She may be contacted by email, michelle.d.moore@nccourst.org, or by phone at 919-890-2152.
•Orders for stock supplies from the AOC Online Store should be limited to 1-3 times per month.
Frequently Asked Questions
How Long will it take for my order to ship?
Supply items that are in stock will be shipped within two (2) business days unless you are in an office that orders on a predetermined schedule. In that case, your order will be sent with the next scheduled delivery. Special order supplies, equipment, books, and printing may take up to six (6) weeks from the date of the order.
Can I request multi-color printing?
General Statute GS 143-169 prohibits the use of multi-color printing with the exception of scientific illustrations and the State Wildlife magazine.
If my office receives local, county, federal, or private funds to obtain goods and services for the office, can we purchase the items or services without going through the AOC?
No. Regardless of the funding source, any funds that pass through the AOC are subject to procurement policies and procedures.
If I can't find an item in the AOC Online Supply Store, can I purchase the item and request reimbursement from the AOC?
Only if prior approval is obtained and documented from the AOC Purchasing Services Division (PSD) will you be reimbursed for any personal expenditure. Otherwise, order the item through the PSD.
Our county purchased printers for our office. Will the AOC provide supplies for the printers?
Unless the equipment has been donated to and accepted by the AOC and tagged with a FAS number, AOC will not provide supplies.
I have received a defective stock supply item from the AOC Online Store. How should I handle this issue?
Contact the AOC Warehouse Manager, Shannon McLeod at 919-890-1545. He will assist you with any returns/replacements.
My office was contacted by a vendor who wants to sell us supplies for my copier and printer. How do I handle this issue?
Direct them to the AOC Purchasing Services Division at 919-890-1525.
How do we get time clocks, calculators, numbering machines, or dictation equipment repaired?
Return the item to the AOC Warehouse with a note explaining the problem. Your office will receive a replacement for that item.
What procedure do we follow for having a typewriter repaired?
Contact Linda Peedin in the Purchasing Services Division at 919-890-1533. She will assist you with all typewriter repair issues.
Frequently Asked Questions
I need a Courtroom Exhibit for a case. What procedure should I follow to have one created?
AOC dictates that if the exhibit is Under $500 then you use Form AOC-A-201 Reimbursement Form (reimbursement of authorized purchases for books, supplies, equipment or printing). Then, Mail form and invoice to Purchasing Services Division (PSD).
If the exhibit is Over $500, then contact Purchasing Services Division for prior authorization (Bill Stuckey 919-890-1526 or Bonnie Goad 919-890-1527. Use Aoc-A-201 Reimbursement Form, then mail the form and the invoice to Purchasing Services Division.
I need an expert witness for a case. What procedure should I follow?
An expert witness is generally paid directly by AOC Financial Services as authorized on the form, using form AOC-CR-231 or Court Order.
I need an Out-of-County/State Victim and/or Witness for my criminal case. What procedure should I follow?
Submit the following information to the Clerk's Office - Bookkeeper for payment. The Bookkeeper will then submit the Payment Authorization Form (AOC-F-100AP) along with the information below, plus a copy of the check, indicating proof of payment to AOC Financial Services for reimbursement. If a copy of the check is not available, the Bookkeeper can send a copy of the print screen which list the check information.
1. Detailed court order of pending case with information stating why the witness is needed to appear in court, and indicate if the witness is a minor.
2. need copy of subpoena issued to witness to appear in court.
3. Need invoice for travel and hotel expenses, if necessary. If witness is a minor, AOC will only pay for one adult/guardian. Expenses for travel and hotel should be in accordance with the state rate.
*NOTE: AOC is responsible for payments to Expert Witnesses - submit the AOC-CR-231 form or Court Order and Expert's invoice to AOC Financial Services.
How do I get reimbursed for my travel expenses?
Reimbursement of travel for regular employees is paid by AOC Financial Services. Use form AOC-A-25 (requires last four digits of SSN). Ensure that all approvals are on the from (employee and supervisor signatures). Ensure that departure and return times are completed. Follow the AOC Travel policy located on the intranet.
What are the current travel reimbursement rates?
In State: Breakfast, $7.75; Lunch, $10.10; Dinner, $17.30; Hotel, $65.90 (+tax).
Out-of-State: Breakfast, $7.75; Lunch, $10.10; Dinner, $19.65; Hotel, $78.05 (+tax).
How do I obtain travel reimbursement for victims and/or witnesses for my criminal case?
Travel for regular witnesses is paid by the Clerk of Superior Court. Financial Series Division reimburses Clerks monthly for costs.
Who do I send my in-state travel reimbursement to in AOC Financial Services for processing?
Lynn Holder
Who do I send my travel reimbursement to in AOC Financial Services when I have attended a special training?
Vicki Stone. Be sure to attach your Special Travel and Training form to your reimbursement form. If it is an Out-of-State training, it must be signed by Peg Dorer, Direct of the District Attorney's Conference, BEFORE you attend the training.If the training was held In-State, the Special Travel and Training form must be signed by your elected district attorney.
I am attending a training that requires a registration fee for me to attend. Who do I send my registration form to in AOC Financial Services for processing?
Vicki Stone. Be sure to attach your Special Travel and Training form to your reimbursement form. If it is an Out-of-State training, it must be signed by Peg Dorer, Direct of the District Attorney's Conference, BEFORE you attend the training.If the training was held In-State, the Special Travel and Training form must be signed by your elected district attorney.
...to schedule a new ADA for the New Prosecutors Course?
Contact Jessica O'Sullivan at the School of Government at 919-843-8981.
...to order books for new prosecutors in my office?
Books can be ordered through the online store as a special order. There are many publications available online through Lexis Nexis, and Joe Slate the AOC Purchasing Division can provide a list for you.
...for roster changes when an ADA leaves and the position is filled or when a "new" position is filled?
Contact Jessica O'Sullivan at the School of Government at 919-843-8981 to make changes to the District Attorney Roster.
Contact Sara Phillips at the Conference of District Attorneys at 919-890-1500 to make changes to the Conference of District Attorneys database. The Conference database is how your staff receives mailings and updates from our office.
...about surplus/broken equipment that my office is no longer using?
Contact the AOC Warehouse Manager, Shannon McLeod at 919-890-1545. He will arrange pick up of surplus items.
...about shredding of confidential material in my office?
The warehouse as the capability of on-site shredding at the Judicial Center and will handle your shredding needs. Contact the AOC Warehouse Manager, Shannon McLeod at 919-890-1545. He will arrange for pick up of material to be shredded.
Administrative Support
Through this web page the Conference provides information to assist District Attorney Support Staff. Listed below are frequently asked questions regarding the Administrative Office of the Courts, separated by Purchasing and Financial Services. There is also a "Who Do I Contact" list based on common situations that support staff may encounter.
If you are a member of a District Attorney's support staff, and you feel that there is important information that we unintentionally omitted from this webpage, please feel free to contact us.